Planned absence form

A leave of absence is granted entirely at the Headteacher’s discretion and is not a parental right. Therefore, only in exceptional or unavoidable circumstances is the Headteacher able to authorise a child’s leave of absence during term time.

Any absence from school has a detrimental effect on a child’s education.

It is up to the Head Teacher how many days your child can be away from school if leave is granted. You can be fined for taking your child on holiday during term time without the School’s permission. If your request is declined, and you still take your child out of school, each parent could receive a warning letter or be issued with a £60 penalty notice for each child you have taken out of school. This penalty notice will rise to £120 if you do not pay within 21 days. If the fine is not paid after 28 days you may be prosecuted for your child’s absence from school.

Please note – the planned absence form is for years 7-11 only, for the Sixth Form please contact the Sixth Form Attendance Officer directly by email,  or telephone, 01423 535236.  Any unexplained absence will generate an email home.

  • Including justification - explaining exceptional circumstances.
  • Data Protection

    Data Protection Act 1998 and the General Data Protection Regulations. How we use you and your child’s information;

    It is important that you and your child understand why we hold personal information about them, what we do with it and who we share it with. Please follow this link: which will set out our Privacy Notice. Please help your child to understand this document and how it relates to them.

    Please confirm that you and your child have been made aware of the contents of this document:

  • Harrogate Grammar School has an extensive range of policies in place designed to promote the safety and wellbeing of everyone within the school community. These are accessible by clicking on the following link:

    We would recommend that all parents make themselves familiar with these policies.

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